Governance360, the complete governance operating system for small and medium-sized organisations, today announces the launch of a Terms of Office tracking feature, enabling board administrators to maintain a single source of truth for director and trustee tenure across their organisation.
The new feature allows administrators to record the length of each term of office for trustees and directors, alongside any conditions or stipulations that apply during their tenure. The system automatically generates real-time reports showing current and historical terms of office across the organisation, which can be exported for use in annual reports, financial statements, and board presentations. This eliminates yet another Excel spreadsheet belonging to an individual whilst creating an accurate, instantly accessible record that can be seamlessly handed over when administration responsibilities change.
“Most of our customers have come from a world of endless, out of date, excel worksheets – which I don’t think is a purpose-built board governance system. Our customers in user groups tell us they’re maintaining multiple spreadsheets to track who’s serving, when terms expire, and what conditions apply to each appointment,” explains Clive Bawden, CEO of Governance360. “This creates real problems when trying to ensure compliance with governing documents or when preparing statutory reports. Our Terms of Office feature removes this administrative burden, providing instant visibility of tenure across the entire board and automatically updating reports as appointments change. It also means Board Members too can quickly see their board and its status without sending (and waiting for) another email with a spreadsheet to come back.”
The feature is particularly valuable for charities and organisations with complex rotation requirements, term limits, or conditional appointments, where maintaining accurate records is both a compliance requirement and a practical necessity for succession planning. By consolidating this information in one location, the platform ensures administrators spend less time searching through old documents and more time on strategic governance activities.
The Terms of Office tracking feature is available now Governance360 users dependent on Plan.
If you aren’t already a user, then to start a free trial sign-up today here